Apply for heat pump notification code

Selling a heat pump in the Dutch market is no longer just about technology, price and delivery time. In practice, installers, consultants and end customers want security above all. They want to see quickly whether a device meets the conditions of the ISDE. That is why it is important for suppliers to apply for a heat pump notification code and have the product placed on the ISDE notification code list.

The report code list is an overview of heat pumps that have already been previously assessed within the subsidy framework. If a device is not on this list, an applicant must provide additional product descriptions and technical documentation. This increases the likelihood of delay or rejection.

For suppliers, this means something concrete: the better the product dossier is in order, the more likely a heat pump will be included more quickly in offers, subsidy discussions and sustainability projects. This page tells you how to apply for a heat pump reporting code, why it is important and what documents are required.

What is the ISDE notification list for heat pumps

The ISDE notification code list is an overview of heat pumps that have already been assessed within the subsidy practice. Each approved device is given a reporting code. Private and business applicants use that reporting code in their subsidy applications.

For the market, this is an important signal. The device is recognizable within the grant framework and can be more easily incorporated into an application.

Therefore, the reporting code is more than an administrative number. In practice, it is a tool for sales, project guidance and channel support. Installers do not want uncertainty in their quotation process. Advisors want to be able to quickly test whether a product fits the scheme. And end customers want to know where they stand.

Reporting code lists are updated regularly. It is therefore important for suppliers to keep product information current.

Why suppliers want their heat pumps on the ISDE list

A heat pump on the ISDE list is in practice easier to sell. There are several reasons for this.

Installers and consultants need to request less additional documentation and can more quickly include a product in a quotation. In addition, a reporting code inspires confidence in the end customer. They can see that the device already appears on the list used in subsidy applications.

It also speeds up the grant process. When a product is already on the report code list, there is less chance of discussion about product specifications during an application.

A heat pump without a reporting code can sometimes still be used in a subsidy application. In that case, additional documentation must be provided. If the device ultimately does not meet the requirements, the application may still be rejected. This is why many suppliers choose to have their product correctly placed on the report code list in advance.

What requirements must a heat pump meet

Not every heat pump automatically qualifies for inclusion in the subsidy scheme. For example, in most cases a heat pump must have at least energy label A++ to fall within the scheme.

In addition, the technical performance of the appliance must be well supported. Consider data on space heating, domestic hot water performance, sound power and refrigerant.

This data should be consistently reflected in all product documentation. When values in reports, labels and product information do not match, it can lead to questions during the assessment.

An additional consideration applies to larger heat pumps. New heat pumps of 70 kW or more are no longer included on the notification code list. If a device already has a notification code, it can still be used.

EPREL registration

For suppliers, EPREL is an important part of the product dossier. In this European register, energy labels and product information of energy-related products are registered.

The energy label and the product sheet from EPREL are an important part of the file required to have a heat pump placed on the ISDE list.

When a heat pump is correctly registered in EPREL, the energy label, product sheet and registration number are easy to check. This makes the file clearer for assessors and for parties in the chain.

Checklist documents for an ISDE application

A complete technical file is required for a successful application.

How does registering a heat pump work

Registering a heat pump starts with checking the technical requirements. Then you collect all the necessary documents such as the energy label, product sheet, test reports and EPREL information.

Then check that brand name, type number and performance data are the same throughout. Only when all data match can the file be submitted.

In many organizations, delays occur because different departments work with different versions of product information. Clear internal control prevents that problem.

Common mistakes in an ISDE application

Many errors arise from minor differences in documentation.

Examples include using a package label instead of the heat pump energy label, a product sheet that does not match EPREL or different model numbers in reports and documentation.

Also sometimes the substantiation of values such as sound power or refrigerant is missing. This can lead to additional questions during the assessment.

By properly checking the file in advance, you will avoid delays.

What if your heat pump is not yet on the ISDE list

If a heat pump is not yet on the notification list, a grant application can sometimes still be made with additional documentation. However, this introduces more uncertainty into the application process.

For suppliers, therefore, it is often better to register the product correctly in advance and make the file complete. This avoids questions during applications and makes the product more attractive to installers and consultants.

Support in putting your heat pump on the ISDE list

Want to put your heat pump on the ISDE list and make sure your file is complete?

Instrux supports manufacturers, importers and suppliers through the entire process. This can include EPREL registration, CE documentation and guidance with the ISDE application.

We help in checking technical documentation, preparing a complete file and preparing the application.

This will prevent delays in the process and speed up your heat pump’s deployment in grant projects.